How to plan a successful event on your company’s premises

When the venue is not an event venue

Organizing events at a company’s headquarters can be challenging because the space has not been specifically designed for this purpose. The equipment and setup have to work with the existing space. That said, there are many ways to successfully accomplish this: you just have to approach the planning process with a clear understanding of what kind of event you need to hold and what you hope to gain from it, as well as the ability to handle unexpected circumstances or complications that may arise.
In this case, the professional part of the event was easier to manage, as it involved a tour of the premises and showcasing products. The trickier part was setting up a space for a proper social gathering.

Call us today to plan the perfect corporate event!

Our outdoor solution

Our team suggested an outdoor event with tensile structures. These temporary structures are a cost-effective way of hosting large gatherings. They keep guests out of the elements, but don’t require any permanent construction on-site. They’re very flexible and can be used for multiple purposes: in this case, we suggested using them as support structures for an open-air reception to be held in the company’s outdoor space.

We wanted to ensure all guests would feel comfortable, so we put in the time and effort to make sure we planned a multifaceted event that would appeal to everyone: not only our client’s team, but their clients too. We also worked with the catering company to develop an adaptable and sophisticated menu that could cater to international palates.

The importance of teamwork

We worked closely with the client’s team during the planning process so that ultimately everything went smoothly on the day of the event. Our team was responsible for creating the slides for the meeting, all graphic material and all communication tools needed to support the event. As well as organizing every aspect of the direction, set design and production.

Details that make a difference

When it comes to planning large events, the first thing that often gets overlooked is the small things. The little details can make or break any event, and we’re talking about more than just having a great venue, an excellent speaker and a tasty dinner. Your guests will remember the gadget they got as a gift bag item long after they’ve forgotten who your keynote speaker was.
This is where customized gadgets came in handy. As part of the planning, we considered what kind of gifts would be appropriate for all of the attendees—it was a large-scale event so we decided on something that would be useful and memorable. The solution that offered the most utility for everyone at the same time was portable power banks. We selected a sustainable product with a wooden casing, which we had engraved with the company logo.

Conclusion

The event was both a professional and social success, and our client was fully satisfied. The final production was exactly what we had envisioned from the outset of our planning process.

Call us today to plan the perfect corporate event!